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  • Writer's pictureLinda Varga

Trustee Responsibilities and Roles in Administering a Trust in California

Trustee Responsibilities and Roles in Administering a Trust in California

When someone is appointed as a trustee in California, they assume an important legal responsibility to manage and administer the trust in the best interests of its beneficiaries. Acting as a trustee can be both an honor and a challenge, as it comes with a range of duties that require careful attention and a deep understanding of California’s trust laws.

In this blog post, we will explore the key responsibilities and roles of a trustee in California, the expectations placed upon them, and the steps trustees must take to administer a trust effectively and lawfully.


What Is a Trustee?

A trustee is an individual or entity (such as a bank or trust company) appointed to manage a trust according to its terms and in the best interests of the trust's beneficiaries. A trust is a legal arrangement in which one person (the grantor or settlor) transfers assets to be managed by the trustee for the benefit of another person or persons (the beneficiaries).


Trustees have a fiduciary duty to the beneficiaries, which means they are legally required to act with loyalty, care, and prudence in administering the trust. Failing to meet these responsibilities can lead to legal consequences, including personal liability for any losses suffered by the trust.


Key Responsibilities of a Trustee

Administering a trust involves various responsibilities, all of which must be carried out in accordance with both California law and the specific terms of the trust document.


Here are the most important duties and roles a trustee must fulfill:

1. Follow the Terms of the Trust

The trustee’s primary obligation is to follow the instructions outlined in the trust document. This legal document dictates how the trust's assets should be managed, distributed, and invested, and it establishes the framework for the trustee’s duties.


For example, the trust document may specify:

  • Which beneficiaries are entitled to distributions from the trust

  • How and when those distributions should be made

  • How the trust’s assets should be invested or managed

  • Special instructions for tax management or charitable giving


If the trustee fails to follow these instructions or misinterprets them, they can be held liable for breaching their fiduciary duty.


2. Duty of Loyalty to Beneficiaries

A trustee has a duty of loyalty, meaning they must always act in the best interests of the beneficiaries and avoid any conflicts of interest. The trustee cannot use their position for personal gain or favor one beneficiary over another unless specifically authorized by the trust document.


For example, if a trustee manages a family trust and is also a beneficiary, they must be especially careful to avoid any appearance of self-dealing. They should not make decisions that benefit themselves at the expense of other beneficiaries.


3. Inventory and Safeguard Trust Assets

As soon as the trustee accepts the role, they are responsible for identifying, collecting, and safeguarding the assets of the trust. This involves creating a detailed inventory of the trust’s assets, which may include:

  • Real estate

  • Bank accounts

  • Investment portfolios

  • Personal property (such as jewelry or art)

  • Business interests


Trustees must take steps to protect these assets, such as ensuring that real estate is properly insured and that investment portfolios are managed prudently.


4. Invest and Manage Trust Assets Prudently

California law requires trustees to invest and manage trust assets according to the Prudent Investor Rule. This rule mandates that trustees manage the trust’s assets as a “prudent investor” would, meaning they must diversify investments, minimize risks, and act with care, skill, and caution. The trustee must take into account the needs of the beneficiaries and the long-term goals of the trust when making investment decisions.

Trustees should regularly review the trust’s portfolio and make adjustments as necessary to align with the goals of the trust and market conditions.


5. Make Distributions to Beneficiaries

One of the trustee’s key duties is to ensure that distributions are made to the trust’s beneficiaries in accordance with the terms of the trust. The trust document will specify how and when the distributions should occur. For example, some trusts may provide beneficiaries with a fixed annual income, while others might allow discretionary distributions based on the beneficiary’s needs.


The trustee must ensure that these distributions are made in a timely and accurate manner, always adhering to the instructions in the trust.


6. Keep Accurate Records and Provide Reports

Trustees are required to keep detailed records of all transactions, decisions, and distributions related to the trust. This includes maintaining financial records, tax documents, and a clear account of all income and expenses associated with the trust.

Additionally, trustees are required to provide regular accountings to the beneficiaries.


This means the trustee must periodically provide beneficiaries with a financial report that outlines:

  • The trust’s assets

  • Income and expenses

  • Distributions made to beneficiaries

  • Any changes in investments or other significant actions


In California, beneficiaries generally have the right to request an accounting, and the trustee must comply. Failure to provide an accounting can result in legal action by the beneficiaries.


7. Handle Tax Filings

The trustee is also responsible for handling the trust’s tax obligations. This can involve filing income tax returns on behalf of the trust, paying any taxes owed, and ensuring that the trust remains in compliance with all federal and state tax laws.


Depending on the complexity of the trust and its assets, trustees may need to work with accountants, tax attorneys, or financial advisors to properly manage the trust’s tax responsibilities.


8. Communicate with Beneficiaries

Good communication is an essential part of the trustee’s role. The trustee should maintain open lines of communication with the beneficiaries, providing updates on the status of the trust, explaining investment strategies, and addressing any concerns the beneficiaries may have.


Beneficiaries have a right to know about the administration of the trust, and trustees should be transparent and responsive when answering their questions.


9. Avoid Conflicts of Interest

Trustees must avoid conflicts of interest in all aspects of their administration of the trust. This means the trustee should not engage in transactions that benefit themselves, their family, or their business unless the trust document specifically allows it.


For example, a trustee should not use trust funds to invest in their own business or lend money to themselves or close relatives unless the trust explicitly permits such transactions.


Conclusion: A Significant Responsibility

Acting as a trustee in California involves fulfilling several important duties, all of which require careful attention to detail, compliance with the law, and a deep commitment to acting in the best interests of the beneficiaries. Trustees are fiduciaries, which means they are held to the highest legal standard when managing and distributing trust assets.

Because the role of trustee can be complex and demanding, it is often helpful for trustees to seek guidance from experienced professionals, such as estate planning attorneys, accountants, and financial advisors. By doing so, trustees can ensure they meet their legal obligations and manage the trust effectively for the benefit of all involved.


If you have been named as a trustee or are considering creating a trust and want to understand the responsibilities involved, contact the top-rated California probate attorneys Moravec, Varga & Mooney – today to schedule a telephonic consultation. Have questions, call (626) 460-1763 or email LV@MoravecsLaw.com.


Southern California Probate Lawyer Serving all counties in California, including Los Angeles, Riverside, San Bernardino, Sacramento, Santa Cruz & Beyond.

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